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INFORMATION AS THE FOUNDATION FOR SOCIAL SOLIDARITY
THE ROLE OF PARLIAMENTARY LIBRARIES AND RESEARCH SERVICES

 

DRAFT PROGRAMME

15-18 August 2017, Warsaw

15 August 2017, Tuesday
Entrance Hall of the Senate

16:00-19:00

Registration

17:00

Welcome reception

16 August 2017, Wednesday
Plenary Hall of the Senate

08:00

Registration

09:00-09:15

Opening of the Conference, welcome address, Secretaries General of the Chancelleries of the Sejm and the Senate

09:15-09:45

Opening speech, Senator Aleksander Bobko

09:45-10:30

Networking session, Lillian Gassie, Chair, IFLA Section

10:30-11:00

Coffee break

11:00-13:10

SESSION I

Informing about legislative process, debate and parliamentary heritage – communication tools of the Sejm and the Senate
Moderator: Wojciech Kulisiewcz
The flow of information about the law in the modern society, Grzegorz Wierczyński
Legislative process and parliamentary debate in the Sejm and in the Senate – databases, transmissions, publications, Zenon Mikos, Justyna Branna, Klaudia Zawiślak, Mariusz Parafiańczyk
Parliamentary archives, Michał Barcikowski
Museum of the Sejm, Błażej Popławski
Archives of the Breakthrough 1989-1991, Agata Karwowska-Sokołowska
Reporting about European activities of the Polish Sejm – information tools of the European Information and Documentation Centre, Regina Wąsowicz
Discussion and closing of the Session I

13:10-14:10

Lunch

14:10-15:45

SESSION II

Access to developed parliamentary information – basis for citizens’ involvement in public affairs
Moderator: Przemysław Sobolewski, Deputy Director of the Bureau of Research of the Sejm
Role of the EP research services – legislative process and the potential for cooperation with national parliaments, Anthony Teasdale, Director-General of the European Parliamentary Research Service
Role of parliamentary research services in Poland and sharing their work with the public, Ziemowit Cieślik
Access to public information – legal regulations and parliamentary practice in Poland, Wojciech Odrowąż-Sypniewski
Role of databases in regulatory impact analysis and assessment for parliaments, Kamilla Marchewka-Bartkowiak
Regulatory impact assessment: experiences, challenges, future, Katarzyna Majewska, Marian Fałek
Discussion and closing of the Session II

15:45-16:15

Coffee break

16:15-17:20

SESSION III

Public reception of the information delivered by parliament
Moderator: Agata Karwowska-Sokołowska, Director of the Analyses, Documentation and Correspondence Office of the Senate
Participation of civil society in parliamentary proceedings: public consultation, petition, public hearing, Maciej Kowalski
Legislative process on the Sejm and Senate websites: opinions and expectations of NGOs, Danuta Adamiec
Activity of the Senate in social media, Milena Kombor
Activity of the Sejm in social media, Danuta Adamiec

17:00

Discussion and conclussions

17:30

FAMILY PHOTO, staircase in the entrance hall of the Sejm
Tour of the Sejm and the Senate

19:00

Concert

20:00

Dinner

 

17 August 2017, Thursday
Plenary Hall of the Senate

08:30

Registration

08:40

Welcome address, IFLAPARL Section Chair

08:50

Keynote speech:
Innovation in analytical and information products and services for parliaments and citizens: client focus, visibility and new technology, Adolfo Furtado, Chamber of Deputies Brazil

09:20

Supporting presentations:
Multimedia products, Mitja Brus, European Parliamentary Research Service
Improving access to the law drafting process: online information packages, Erika Bergström, Parliamentary Library of Finland
Policy seminars at the National Diet Library, Hiroyuki Okuyama, National Diet Japan
Information providing, society and Chamber of Deputies in Brazil: a new approach, André Freire da Silva. Chamber of Deputies Brazil

10:00-10:30

Coffee break

10:30

Breakout discussions

11:30

Summary of discussions

12:00

Updates from the IFLAPARL Standing Committee & Partners

12:30

Lunch

13:50

Keynote speech:
Innovation in analytical and information products and services for parliaments and citizens: impact on quality and planning, Ellie Valentine

14:20

Supporting presentations:
Ethical issues in parliamentary research services and libraries, Iain Watt, European Parliament
Training sessions for improving data visualization, Ida Kelemen, Hungarian National Assembly
DSpace training in the National Assembly of Zambia, Chama Mpundy Mfula, National Assembly of Zambia
An innovation and change in researcher achievement evaluation, Seung Hyun Lee, National Assembly Research Service (NARS) Korea

15:00

Breakout discussions

16:00

Coffee break

16:30

Summary of discussions

17:00

Updates from regional networks

17:30

Closing speech

19:00

Folk Dinner (outside the city, transport ensured by organizers)

18 August 2017, Friday
Venue tbc

Training Workshops

The workshops below focus on building skills and knowledge, going deeper into some of the areas covered during the pre-conference.  Participants may attend one workshop from each session. Participants are encouraged to bring their laptops to access training materials, or to work on hands-on exercises.

Schedule

08:30

Arrival at training rooms

08:45-10:15

Session 1 (choose one)

  • Conducting parliamentary research
  • Creating digital repositories
  • Creating interactive data visualisations
  • Managing institutional knowledge

10:15-10:30

Coffee Break

10:30-12:00

Session 2 (choose one)

  • Conducting parliamentary research
  • Ethics in parliamentary libraries and research services
  • ICT in parliaments
  • Managing institutional knowledge

Description of the workshops</

  • Conducting research for parliamentary clients. This session covers practical aspects of how to conduct research for parliamentarians and their staff. Topics covered include how to determine the scope of the research, how to find information, how to write in a manner that is objective and how to review written research to ensure that it is authoritative and objective. Presenter: Edward Wood (UK)
  • Creating digital repositories. Participants will learn when a digital repository is needed compared to a library catalog, what to consider when building a digital repository, what metadata fields are important, how to create and apply a taxonomy, digital repository software, user interfaces for staff (data input) and users (e.g. search and navigation). Presenters: Chama Mpundu Mfula (Zambia) and Julius Wabwire (Uganda)
  • Creating interactive data visualisations. In this session, participants will have a chance to see some online interactive data visualisations tools, both free and paid tools. You will learn how to use them and how to generate and customize arresting visualisations in a matter of minutes. Participants will jointly create one graph. No advanced IT knowledge is needed. You may also participate hands-on in the workshop with your personal laptop. Presenter: Mitja Brus (Belgium)
  • Ethics in parliamentary libraries and research services. The value of your service lies in its reputation and without a strong ethical framework, that reputation is constantly at risk. This impacts on the credibility and practical usefulness of all products and services, the ability to attract and retain high-quality staff, and your own professional standing. But defining and holding to an ethical framework may be challenging in our environment. What models exist and what practical experience can we share? Presenter: Iain Watt (Belgium)
  • Managing institutional knowledge. How does an organization manage the knowledge that has been collected, including the knowledge that is in the heads of staff, at risk of disappearing when staff leaves or retire? This session covers the practical aspects of gathering, organizing, storing and making institutional knowledge accessible and re-usable. Presenter: Lillian Gassie (USA)
  • ICT in parliaments. This is a knowledge sharing session on how different parliaments are deploying ICT applications to support the work of parliamentarians. Panelists who work in ICT departments will demonstrate some of the applications they have developed, discuss the pros and cons of using open source tools and lessons learned. Participants will share information about tools and systems used in their parliaments. Presenters: Steve Wise (UK), Luis Gonzales (Chile), Julius Wabwire (Uganda).

Last update: 14 August 2017